Administrative Assistant

<Job Summary>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking while maintaining professionalism and a positive attitude. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced setting.

<Duties>

● Respond promptly to new inquiries

● Guide potential clients through our initial process

● Schedule discovery calls and share preparation materials

● Maintain accurate records within our CRM

● Follow up on proposals and warm leads

● Schedule contractors, installers, and vendor appointments

● Confirm job-site access, timelines, and deliveries

● Send reminders and confirmations ahead of site visits

● Log updates or issues clearly for the team

<Qualifications>

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent phone etiquette with the ability to manage multi-line phone systems confidently
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with high accuracy; familiarity with data entry processes
• Knowledge of office management practices including filing systems and calendar management
• Previous clerical or administrative experience in a customer service-oriented environment is advantageous
• Ability to proofread documents meticulously for grammar, spelling, and formatting errors
• Demonstrated time management skills to prioritize tasks efficiently in a busy setting
• Experience as a dental or medical receptionist or personal assistant is a plus but not required

Join us in creating an energetic workplace where your organizational talents shine! We value proactive individuals who thrive on supporting teams through excellent administrative skills. This role offers the chance to grow professionally while contributing to an engaging work environment.

Pay: $15.00 - $18.00 per hour

Work Location: In person