Administrative Assistant

Position Overview
We are looking for a dependable and detail-oriented Administrative Assistant to provide direct support to our Chief Financial Officer. This role focuses on keeping the CFO organized and ensuring day-to-day administrative tasks are handled efficiently. The right candidate is proactive, organized, and comfortable managing communication, scheduling, and documentation in a fast-paced business environment.

This position is ideal for someone who enjoys staying organized, handling multiple priorities, and supporting executive leadership behind the scenes.

Key Responsibilities

• Oversee the CFO’s inbox by reviewing incoming messages, organizing correspondence, and highlighting time-sensitive matters
• Maintain and update the CFO’s calendar, including scheduling meetings, coordinating availability, and resolving scheduling conflicts
• Arrange internal and external meetings, including coordinating participants and confirming logistics
• Assist with preparing documents, presentations, and reports as needed
• Maintain organized digital records and ensure important files are easily accessible
• Communicate with internal team members and external contacts on behalf of the CFO when necessary
• Assist with administrative requests, follow-ups, and task tracking to ensure priorities are completed on time
• Provide support with research, document preparation, and special administrative projects

Qualifications

• Previous experience in an administrative, executive assistant, or office support role preferred
• Strong organizational and task management skills with the ability to handle multiple responsibilities
• Excellent written and verbal communication abilities
• High level of discretion when working with sensitive or confidential information
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Strong attention to detail and ability to stay organized in a fast-moving environment
• Ability to work independently while maintaining strong coordination with leadership
• Experience supporting executives or senior management is a plus

Pay: $38,000.00 - $40,000.00 per year

Benefits:

• Paid time off

Work Location: In person