Administrative Assistant

Finance and Payment Technologies is a subgroup of US Government Client Technology Applications responsible for budgeting, payment processing, and revenue reporting systems. US Government Client requires an Administrative Assistant to assist with task completion tracking, note taking, scheduling and conducting team meetings, managing documents, and performing "Standard Operating Procedures” for the team.

The ideal candidate is an independent, organized person who can turn tasks around quickly, prioritize many requests, operate on short timeframes assisting with the creation of deliverables for Sr. directors and VPs, and anticipate and plan for team needs. Able to manage and clean data in excel. A person who sees opportunity for process improvement and proposes solutions.

The candidate should be intermediate to expert level at MS Excel, Outlook and Teams. MS Project, Visio, SharePoint a plus.

Resource(s):

Description: Administrative Assistant

• Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
• Manage team task board, adding lanes and assigning tasks as needed
• Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.
• Schedules meetings and changes appointments as warranted or requested.
• Performs routine administrative and facilities support activities
• Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
• Ability to combine, organize, and clean data in Excel
• Strong communication skills
• Exceptional writing skills
• Compose communications to teams of software developers, managers, and contractors
• Attend meetings and take notes on task assignments, summarize meetings
• Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
• Manage cube assignments, equipment orders, supply orders
• Submit service requests for facility issues
• Collect e-documents and digital signatures, archive employee e-documents
• Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.

Preferred:

• Ability to pivot data in Excel
• Ability to use task automation tools

Basic Power Apps skills

Job Type: Contract

Pay: $18.20 - $22.14 per hour

Expected hours: 40 per week

Experience:

• Administrative Assistant : 4 years (Required)
• MS Excel, Outlook and Teams: 3 years (Required)
• task tracking" OR "task management: 3 years (Required)
• "meeting scheduling" OR "calendar management: 3 years (Required)

Work Location: Hybrid remote in Eagan, MN 55123