Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure seamless communication across departments. The ideal candidate will bring energy, attention to detail, and a proactive attitude to help keep our workplace running smoothly. If you thrive in a fast-paced environment and enjoy providing exceptional support, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using excellent phone etiquette
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document creation
• Assist with calendar management and appointment scheduling for team members and executives
• Support office management tasks such as supply inventory, equipment maintenance, and general administrative support
• Provide customer service support by addressing inquiries, supporting client needs, and ensuring positive interactions

Experience

• Proven office experience or clerical experience demonstrating strong organizational skills and attention to detail
• Familiarity with QuickBooks or bookkeeping software is a plus for handling basic financial tasks
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Experience in medical or dental receptionist roles or as a personal assistant enhances understanding of specialized office environments
• Strong computer literacy with proficiency in Microsoft Office, Google Workspace, data entry, and proofreading skills
• Demonstrated ability to manage time effectively while multitasking in busy settings
• Excellent customer service skills coupled with professional phone etiquette and organizational prowess

Join us in creating an energetic work environment where your skills make a real difference! We value proactive individuals who are eager to contribute their administrative expertise to support our team’s success. This paid position offers the chance to develop your career while working in a vibrant office setting.

Job Type: Contract

Pay: $24.21 - $29.16 per hour

Benefits:

• 401(k)
• Health insurance

Work Location: In person