Administrative Assistant

Description:

Susan B. Anthony Pro-Life America (SBA) is the nation’s largest pro-life political organization, with a network of over one million Americans. We combine politics with policy, investing in voter education and advocacy to advance laws that protect life.

Position Overview
We are seeking a highly organized and proactive Administrative Assistant to provide exceptional support to our Senior Executive Team. This role is pivotal in ensuring smooth operations across scheduling, meeting and travel coordination, and internal approval processes. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and manages competing priorities with professionalism and discretion.

This is a full-time position located in our Arlington, VA office, and reports to the Executive Vice President.

Essential Functions:

• Calendar Management: Oversee calendars, ensuring accuracy and anticipating conflicts.
• Meeting Coordination: Schedule internal and external meetings and manage logistics for those meetings.
• Travel Planning: Arrange detailed travel itineraries, accommodations, and transportation.
• Document Preparation: Organize and distribute meeting materials, presentations, and follow-up documentation.
• Process Support: Assist with internal approval workflows and maintain confidentiality in handling sensitive information.
• Technology Enablement: Support executives in leveraging tools like Microsoft Teams, HubSpot, and Virtuous for optimal efficiency.
• Task Tracking: Partner with the Executive Initiatives Manager to monitor priorities, deadlines, and deliverables.
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Requirements:

• Exceptional Organizational Skills: Ability to manage multiple priorities with precision.
• Proactive Problem Solver: Anticipates challenges and resolves them calmly under pressure.
• Discretion & Trustworthiness: Handles sensitive information with the highest level of confidentiality.
• Adaptability: Comfortable navigating change and managing unexpected events with flexibility.
• Strong Communication: Clear, concise, and professional in all interactions.

Benefits

SBA Pro-Life America offers a comprehensive benefit portfolio including health, dental, and vision insurance, 401K plan with employer match, life insurance policy, short-term and long-term disability coverage, free onsite parking, paid holidays, and paid time off.

Corporate Culture

The person who fills this position should model our core values of being sacrificial, ambitious, scrappy, and excellent team-player. Our employees are experts in their fields, hard workers, and are incredibly dedicated to ending abortion. They are team oriented with a sacrificial mindset to help one another in our shared mission. We leverage every available opportunity to make advances for the unborn and their mothers.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

SBA Pro-Life America is committed to providing equal employment opportunity in all our employment programs and decisions. SBA does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, or any other protected characteristic. placement, promotion, termination, reductions-in-force, recall, transfer, leave of absence, compensation, and training.