Administrative Assistant

Position Description Summary:

The Administrative Support Assistant provides essential administrative, timekeeping, travel, and coordination support to cross functional teams managing large-scale, multimillion dollar design and construction projects across the National Park Service. The AA ensures operational continuity, accuracy of administrative data, and timely support for project, contracting, planning, and budget staff.

Hybrid: 50% onsite at Denver Federal Center + 50% telework

Hours: Monday–Friday, 06:00–18:00 MT, with required core hours 09:00–15:00 MT

Responsibilities:

• Timekeeping & Records
• Serve as the divisional timekeeper.
• Enter, maintain, and update employee time and attendance records.
• Ensure accurate accounting codes and 100% accuracy for entries.
• Travel Coordination
• Coordinate all staff travel arrangements.
• Prepare travel authorizations, vouchers, approvals, and itineraries.
• Maintain travel tracking spreadsheets.
• Reconcile monthly travel card statements.
• Administrative Support
• Coordinate and schedule divisional meetings.
• Maintain professional communication and documentation.
• Provide additional administrative support as assigned.

Skills & Experience:

• Highly organized and detail oriented
• Excellent communication skills—professional, clear, and customer focused
• Strong multitasker able to handle fast-paced, deadline-driven work
• Confident working independently with minimal supervision
• Comfortable coordinating with multiple stakeholders daily
• Reliable, punctual, and consistent—attendance and continuity are critical
• Required Minimum Qualifications
• High School Diploma or equivalent
• 2+ years of administrative support experience
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Strong data entry skills
• Experience with timekeeping, travel coordination, or financial/administrative tasks preferred
• Strong problem-solving and conflict resolution skills
• Personal Traits
• Professional demeanor
• Highly accurate—zero error mindset (especially for time and travel data)
• Positive attitude and strong customer-service orientation
• Discreet and trustworthy with sensitive personnel information

Education:

• High School Diploma or equivalent
• At least 2 years of administrative experience
• Proficiency with Microsoft Office Suite
• Strong data entry, communication, and problem-solving skills

Security Clearance Required:

• Contractor personnel must complete:
• Background Investigation (per DOI standards) - Public Trust
• IT Security Awareness Training (initial + annual)
• HSPD 12 credentialing steps
• NPS Rules of Behavior