Administrative Assistant

<Job Summary>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to ensure smooth communication and effective management of administrative tasks. If you thrive in a fast-paced environment and are passionate about providing exceptional support, this position is perfect for you!

<Duties>

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, answer inquiries promptly, and direct calls efficiently using excellent phone etiquette
• Maintain organized filing systems, including electronic data entry, document proofreading, and record keeping
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Handle bookkeeping duties using QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Provide customer service support by addressing client needs, managing inquiries, and ensuring positive interactions
• Assist with clerical tasks including photocopying, faxing, mailing, and inventory management
• Support personal assistant duties when needed by managing schedules or preparing correspondence

<Qualifications>

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy
• Familiarity with QuickBooks or other bookkeeping software is preferred
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are a plus to support diverse client needs
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Experience in customer service or customer support roles demonstrating professionalism and communication skills
• Ability to manage time effectively in a fast-paced environment while multitasking efficiently
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required

Join us to be part of a vibrant team dedicated to delivering exceptional administrative support! We value proactive individuals who are eager to contribute their skills in a collaborative environment. This paid position offers the chance to develop your career while making a meaningful impact on our daily operations.

Pay: $24.46 - $29.45 per hour

Benefits:

• Flexible schedule

Work Location: In person