Administrative Assistant

Position: Temp Administrative Assistant (Floater)

Company: Global Investment Firm

Location: West Los Angeles (Sawtelle)

Pay Rate: $30.00–$40.00/hour

Schedule: 8:00 AM – 5:00 PM | Monday–Friday | Fully Onsite

Duration: 8 weeks (leave coverage; subject to extension)

Position Summary:

Our client, a leading global alternative investment firm specializing in corporate credit, is seeking a proactive Temporary Administrative Assistant to support its LA office during an employee leave.

This role will serve as a floater across the administrative team, providing executive support while also assisting with reception and day-to-day office operations. The ideal candidate brings a strong service mindset, operates with professionalism and discretion, and embraces a “no task too small” approach in a fast-paced, high-expectation environment.

Responsibilities & Duties:

• Provide comprehensive administrative support to leadership, including complex calendar management, prioritization of commitments, conflict resolution, and detailed travel coordination
• Prepare and submit expense reports in accordance with corporate policy, ensuring accuracy and timely reimbursement follow-up
• Offer coverage for administrative team members as needed and assist with special projects
• Serve as the first point of contact for visitors by greeting guests, coordinating conference room reservations, and managing building security protocols
• Answer, screen, and direct incoming calls professionally and efficiently
• Support overall office operations, including maintaining kitchen and office supplies, coordinating building access, and forwarding property communications
• Reset and maintain conference rooms following meetings, ensuring rooms are clean, organized, and fully functional
• Coordinate catering logistics, prepare parking validations and access cards for visitors and new hires, and manage meeting setup and breakdown

Qualifications:

• Minimum 3 years of receptionist and/or administrative experience, preferably within a corporate or financial services environment
• Strong judgment, professionalism, and ability to interact effectively with internal and external stakeholders
• Proactive, detail-oriented, and solutions-driven mindset
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Strong organizational skills with the ability to manage shifting priorities

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

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