Administrative Assistant

Administrative Assistant

A global investment firm is hiring for an eager Administrative Assistant to support Executives across their Investments, Communications and Events divisions. This role will help deliver high-quality experiences that reflect the organization’s brand and objectives. The successful candidate will have the ability to multitask, demonstrate foresight and collaboration, be highly responsive and have the willingness to learn and adapt in a growing, fluid environment.

Salary commensurate with experience: $75-95k base + paid overtime + discretionary bonus + fully paid benefits, 401k, PTO and additional perks

Location: This role is based in office Monday – Friday in Midtown East, NYC

Hours: 8:30am-6pm daily with flexibility as needed

Responsibilities include:

• Manage the team’s Microsoft Outlook calendars and coordinate scheduling
• Answer calls and relay messages appropriately
• Prepare and submit expense reports and assist with tracking event budgets
• Manage domestic and international travel, preparing a detailed itinerary
• Assist with maintaining project timelines
• Support event logistics and prepare event collateral
• Prepare collateral such as name badges, signage, and registration lists
• Provide on-site event support on an ad-hoc basis when needed

Seeking:

• 2–4 years of administrative support experience; financial experience a plus
• Bachelor’s degree from an accredited college or university; degree in communications, marketing, hospitality, or a related field preferred (or equivalent experience)
• Strong organizational and time-management skills with exceptional attention to detail and ability to prioritize
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with event management tools such as Splash, Cvent, or Salesforce a plus
• Ability to work flexible hours, including evenings and weekends, as required by event schedules

Please submit your resume to apply!

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