Administrative Assistant

Administrative Assistant

Rate: $17

BENEFITS:

• • Same Day Pay!!
• • Weekly Employee Appreciation Event- “Thankful Thursday”
• • Monthly Gift Giveaways!!
• • Medical, Dental & Vision Insurance
• • Life Insurance
• • Disability Insurance
• • 401K
• • Holiday Pay
• • Paid Time Off
• • Overtime Available
• • Full Time/ Part Time and Per Diem

ABOUT US:

At Belle Care we are big believers in making work a positive experience and that is why we invest in and give back to our staff. From our weekly “Thankful Thursday” Program to our Monthly Gift Giveaways and various other programs we run there is always something exciting happening.

Join Our team today and have an experience like never before!!

POSITION SUMMARY

The Administrative Assistant serves as the primary operational link between the facility, its residents, and the public. This role manages the front-office environment, including the multi-line communication system, visitor reception, and comprehensive clerical support. The Administrative Assistant ensures seamless office operations while providing high-level administrative service to residents and staff.

RESPONSIBILITIES & ACCOUNTABILITIES

• Payroll Support: Orchestrates the preparation and distribution of timecards to appropriate department heads.

• Records Management: Collates and maintains medical charts with a high degree of accuracy and confidentiality.

• Procurement: Manages the inventory and ordering of office and facility supplies within established budget allocations.

• Information Processing: Compiles data for reports and produces general or technical documentation as required.

• Database Maintenance: Manages and updates essential directories, including resident room assignments, personnel contact lists, department extensions, and physician Kardex files.

• Logistics Coordination: Oversees all incoming and outgoing mail and package distribution for the facility.

• Client Relations: Acts as a liaison for residents and families, ensuring they receive compassionate, high-quality service that respects individual rights.

• Operational Support: Executes specialized projects and other administrative duties as assigned by management.

SPECIFIC EDUCATIONAL & VOCATIONAL REQUIREMENTS

• High school diploma or equivalent; college-level business coursework is strongly preferred.

• Prior experience with medical terminology is preferred.

• Full professional proficiency in reading, writing, and speaking the English language.

TECHNICAL & SOFT SKILLS

• Organizational Excellence: Exceptional ability to manage multiple priorities in a fast-paced environment.

• Operational Insight: Ability to handle complex assignments requiring a deep understanding of facility procedures.

• Professionalism: Maintains a polished, professional image and consistently demonstrates tact and courtesy.

• Technical Proficiency: Skilled in the use of computers, office software, and standard office equipment.

• Discretion: Proven ability to handle sensitive and confidential information with total integrity.

• Communication: Well-developed verbal and written communication skills; must possess a professional and pleasant phone demeanor.

• Autonomy: Ability to work independently, troubleshoot issues, and make informed decisions.

• Compliance: Must provide annual verification of a negative TB skin test.

RELATED DUTIES

• Engages professionally with residents, families, visitors, and staff to foster a positive facility culture.

• Remains adaptable and willing to provide hands-on intervention or participation in various facility tasks as requested.