Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, to effectively manage a variety of administrative tasks. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace culture.

Responsibilities

• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries efficiently
• Perform data entry, maintain accurate filing systems, and update records using MAC, Microsoft Office and Google Workspace tools
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff or clients
• Provide customer service support by responding promptly to inquiries via phone or email and offering assistance as needed
• Proofread documents for accuracy and clarity, ensuring all communications are polished before distribution
• Assist Owner with HR tasks like hiring & filing docs
• Additional tasks as needed

Experience

• Prior office management or administrative experience in a fast-paced environment is preferred
• Demonstrated proficiency with computer literacy including MAC, Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with clerical tasks such as filing, data entry, proofreading, and document organization
• Familiarity with multi-line phone systems and professional phone etiquette
• Knowledge of office equipment operation such as printers, scanners, and fax machines
• Personal assistant or receptionist experience is a plus but not required

Join us in creating an organized, efficient workspace where every detail counts! We value energetic professionals who thrive on multitasking and delivering exceptional support. This role offers the chance to grow your administrative skills in a collaborative environment dedicated to excellence.

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person