Administrative Assistant

Company Description

Harrison & Burrowes Bridge Constructors, Inc., established in 1980, has been a leading bridge construction company in New York State for over 40 years. Headquartered in Glenmont, New York, the company employs over 150 full-time and seasonal staff, operating on a twelve-acre facility and maintaining $15 million in equipment holdings. H&B has a strong legacy of tackling the most complex bridge projects, providing services such as complete bridge replacement, rehabilitation, and pile driving. Known for completing projects on time and within budget, H&B has built a reputation as an award-winning contractor across New York State and neighboring regions.

Position Summary

We’re looking for a detail-oriented and organized Administrative Assistant to support our accounting and finance team with day-to-day administrative tasks. This role is perfect for someone who enjoys working with numbers, keeping things organized, and helping operations run smoothly behind the scenes. You’ll handle a mix of accounting support, data entry, and providing essential general office administration to ensure accurate financial records and efficient workflow.

Key Responsibilities

• Assist with accounts payable and accounts receivable processing
• Enter invoices, receipts, and financial transactions into accounting software
• Maintain and organize financial records and documentation
• Prepare reports, spreadsheets, and summaries as requested
• Answer and direct phone calls, emails, and other correspondence
• Respond to vendor and client inquiries regarding billing or payments
• Greet visitors in a professional manner and direct to appropriate personnel
• Schedule meetings, manage correspondence, and provide general support to management and office personnel

Qualifications

• High school diploma required
• Previous similar administrative support experience preferred
• Familiarity with Microsoft Excel and Word
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Clear communication and customer service skills
• Ability to handle confidential information responsibly
• Ability to multitask and prioritize deadlines
• Comfortable working independently and collaboratively

What We Offer

• Pay: $16-20/hour
• Benefits package (health, dental, vision, etc.)
• Paid time off (vacation, sick time and holidays)
• Retirement plans with Company contributions