Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, excellent communication skills, and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with courtesy, and route messages accurately
• Perform data entry and maintain organized filing systems both physically and digitally using tools like Google Workspace and Microsoft Office
• Coordinate calendar management, scheduling appointments, meetings, and events efficiently
• Support bookkeeping tasks using ERP software, including invoicing and expense tracking
• Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Provide customer service support by addressing inquiries promptly and professionally, ensuring positive interactions at all times
• Proofread documents for accuracy, clarity, and professionalism before distribution
• Handle clerical tasks such as photocopying, scanning, mailing, and document preparation with precision
• Maintain a tidy reception area and ensure adherence to phone etiquette standards

Qualifications

• Proven experience in office administration or clerical roles with demonstrated organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong computer literacy with the ability to quickly adapt to new software tools like QuickBooks or specialized office management systems
• Excellent communication skills in both English and bilingual capabilities preferred to serve diverse client needs
• Experience managing multi-line phone systems and providing exceptional customer support in a fast-paced environment
• Knowledge of office procedures including filing, data entry, proofreading, and calendar management
• Prior experience as a receptionist—dental or medical—considered a plus for understanding specialized workflows
• Strong time management skills with the ability to prioritize tasks effectively under pressure
• Personal assistant experience or familiarity with medical receptionist duties is advantageous

Join us in creating an organized, welcoming workspace where your skills can shine! This role is perfect for someone eager to grow their administrative career while making a meaningful impact every day.

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person