Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role involves providing comprehensive administrative support to ensure the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to manage multiple tasks efficiently. Your energy and enthusiasm will help foster a productive workplace while delivering exceptional customer service to clients and visitors alike. This paid position offers an exciting opportunity to develop your office management skills and contribute to a collaborative team environment.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and transfer or take messages as needed
• Perform data entry, maintain accurate filing systems, and organize documents using digital tools such as Google Workspace and Microsoft Office
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Support office management activities such as supply ordering, inventory control, and maintaining office equipment
• Provide clerical support including proofreading documents, preparing reports, and ensuring accuracy in all communications

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse client needs and enhance communication within the team
• Previous office experience or administrative experience is preferred; familiarity with office management practices is a plus
• Exceptional customer service skills with a professional demeanor and courteous phone etiquette
• Experience with data entry, filing systems, proofreading documents, and maintaining accurate records
• Knowledge of medical or dental receptionist duties such as calendar management and patient support is advantageous
• Personal assistant experience or familiarity with bookkeeping tasks like invoicing or expense reconciliation is beneficial

Join us in this engaging role where your organizational talents will shine! We value energetic professionals who thrive in fast-paced environments and are eager to support our team’s success through exceptional administrative expertise.

Pay: $23.23 - $27.98 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person