Administrative Assistant

Position Summary:

The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.

Key Responsibilities:

Executive & Administrative Support

• Manage the Principals’ calendar, schedule meetings, and coordinate appointments.

• Prepare agendas, presentations, reports, and briefing documents.

• Handle confidential and sensitive information with the highest level of discretion.

• Draft, translate, and review correspondence in German and English.

Communication & Coordination

• Attend meetings as required, take accurate minutes, and follow up on action items.

• Support coordination with the Board, educational authorities, and partner organizations.

Operational & Organizational Support

• Track deadlines, commitments, and strategic initiatives led by the principals.

• Support planning and execution of school events, official visits, and high-level meetings.

• Assist in preparing documentation for inspections, audits, or official submissions.

• Maintain organized filing systems (digital and physical).

Required Qualifications:

• Bachelor’s degree in Business Administration, Education, Languages, or a related field.

• Fluent German (spoken and written) – mandatory

• Fluent English (spoken and written).

• Minimum 3–5 years of experience in an executive assistant, administrative, or similar role.

• Experience in a school or educational institution is a strong advantage.