Administrative Assistant

HRIT Hunters is seeking a highly organised and proactive Administrative Assistant on behalf of its prestigious client. The ideal candidate must have physically lived in the UK and possess hands-on experience in UK property management administration, along with exposure to project coordination.

This role requires excellent attention to detail, strong organisational skills, and the ability to manage both property-related administrative tasks and general office duties, while working closely with internal teams to ensure smooth day-to-day operations.

Candidates must be based in Rawalpindi or Islamabad and available to work full-time during UK business hours.

Key Responsibilities

UK Property Management Administration

• Provide administrative support across a portfolio of UK residential and/or commercial properties.
• Maintain accurate tenant records, tenancy agreements, and compliance documentation.
• Support tenancy lifecycle processes including move-ins, renewals, and move-outs.
• Log and track maintenance requests and liaise with contractors.
• Maintain organised property documentation and update CRM/property systems.
• Assist with rent schedules, invoicing coordination, and payment follow-ups.
• Communicate professionally with UK-based tenants, landlords, and stakeholders.
• Support property listing coordination and document management.

Required Knowledge of UK Property Processes

Candidates should demonstrate working knowledge of:

• Council Tax registration and updates
• Utility account coordination (gas, electricity, water, broadband)
• AST (Assured Shorthold Tenancy) agreements
• Tenancy renewals and related documentation
• Tenancy deposit registration schemes
• Right to Rent checks
• EPC (Energy Performance Certificate)
• Gas Safety Certificate tracking
• Electrical Safety Certificate (EICR)
• Inventory process and documentation
• Check-in and check-out coordination
• Referencing process support
• Landlord compliance documentation
• Maintenance request workflows
• GDPR awareness when handling tenant data

General Administrative Responsibilities

• Perform day-to-day administrative duties.
• Manage email correspondence and calendars.
• Schedule meetings and coordinate appointments.
• Maintain organised digital filing systems and records.
• Prepare reports, spreadsheets, and summaries.
• Support management with administrative and operational tasks.
• Work closely with team members to ensure tasks are completed efficiently.
• Coordinate internally to ensure smooth workflow and communication.

Project Coordination Support

• Assist in tracking project timelines and deliverables.
• Maintain project documentation and progress trackers.
• Coordinate communication between team members and stakeholders.
• Provide administrative support for project-related activities.

Required Qualifications

• Must have physically lived in the UK (study or work experience).
• Proven experience in UK property management administrative roles.
• Strong understanding of UK administrative standards and communication practices.
• Experience supporting administrative and coordination tasks.
• Excellent written and verbal English communication skills.
• Strong organisational and time management abilities.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Preferred Skills

• Experience using property management software or CRM systems.
• Familiarity with project management tools (Jira, Asana etc).
• Strong attention to detail and problem-solving approach.
• Professional communication skills when dealing with UK-based clients.
• Ability to manage multiple priorities effectively.

Work Conditions

• Full-time position
• Hybrid working model
• Must be based in Rawalpindi or Islamabad
• Must be available during UK working hours
• Salary paid in PKR

Job Types: Full-time, Contract

Application Question(s):

• Have you physically lived in the UK (for study or work)?
• Are you currently based in Rawalpindi or Islamabad?
• Are you available to work full-time during UK business hours (9:00am – 5:30pm GMT/BST)?
• Are you comfortable working in a hybrid role (office + remote)?
• Do you have experience in administrative roles within UK property management?
• Do you have knowledge of Council Tax registration and updates in the UK?
• Do you have experience with tenancy agreements (AST – Assured Shorthold Tenancy) and tenancy documentation?
• Have you coordinated utility accounts (gas, electricity, water, broadband) for UK properties?
• Have you assisted with deposit registration schemes or tenancy referencing in the UK?
• Are you familiar with UK landlord compliance documentation, EPC, Gas Safety, and EICR certificates?
• Do you have experience using Microsoft Office (Word, Excel, Outlook) for administrative tasks?
• Are you comfortable working in a hybrid setup, coordinating closely with a team?

Experience:

• Relevant : 2 years (Required)

Language:

• English (Required)

Work Location: Hybrid remote in Rawalpindi Gpo