Administrative Assistant

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant with HCA Houston Healthcare Clear Lake you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

We are seeking an Administrative Assistant for our facility to ensure we continue to provide all patients with high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.

Job Summary and Qualifications

The Administrative Assistant provides support functions for the CMO, CFO, and VP Business Development. of serves as the Compliance and Program Coordinator. Works with the Administrative staff in communicating with Medical Staff, maintaining all records, files, etc., in accordance with Joint Commission. Assists visitors and the public with any inquiry, problem or complaint presented, within the realm of designated authority. Serves as an information center supplying information requested or directing inquiries to the proper source. Problems that cannot be resolved are directed to any of the administrative staff after complete background information has been obtained for information.

What You Will Do In This Role:

• Schedules meetings for CMO, CFO, VP Business Development and other Administrative staff.
• Ensures minimal conflicts on calendar and notifies ten minutes prior to meeting to ensure punctuality to meetings.
• Provides agendas and other pertinent meeting details/materials in advance of meeting for review and sends reminders of upcoming meetings to attendees several days in advance.
• Create, maintain and distribute Administrator on Call schedule. Ensures rotation is consistent and does not conflict with Administrator out of office/PTO and that holiday rotations are shared amongst the team.
• Distributes calendar notifications.
• Updates Central Scheduler and Intranet with rotation schedule and any changes as they occur.
• Heavy calendaring/schedules meetings for Administrative staff as requested.
• Facilitates travel and seminar arrangements for hospital personnel as requested.
• Assist with scheduling of meeting rooms, setting up computer equipment for meetings. including webcasts and video conferences as requested. Ensures Board Room is neat and orderly following meetings.
  

What Qualifications You Will Need:

• Experience - Minimum 5 years Administrative Assistant experience, preferably in a hospital setting.
• Education - High School graduate; some college preferred.
• Strong word processing (Microsoft Office) and other computer skills.
• Excellent communication collaboration and well experienced in writing, editing, and well trained in office procedure.
• Good organizational skills. Detail oriented. Ability to handle confidential information appropriately. High degree of flexibility required.

Benefits

HCA Houston Healthcare Clear Lake, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Houston Healthcare Clear Lake is a 530+ bed hospital where sophisticated, world-class medicine meets the comfort, care and convenience of a community hospital. For more than 40 years, we have proudly been providing high quality, cost-effective, comprehensive healthcare to the Houston Bay Area. We opened our doors in 1972 and now employ 2,000+ staff members and 900+ physicians in a wide range of specialties. Our specialists offer more talent and experience than any other hospital in the region. We are a Level II Trauma Center and the only exclusive heart hospital south of Houston. Our accredited center provides nationally-recognized care in the prevention, diagnosis, treatment and recovery of cardiovascular diseases. HCA Houston Healthcare Clear Lake offers a variety of other services, including Woman Services, Pediatric Care, Breast Diagnostic Center, ACR-accredited Imaging Center, Wound Care Treatment Center featuring Hyperbaric Oxygen Therapy, and much more. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.