Administrative Assistant

Overview

Founded in 1984, Maxwell & Co is a Falmouth-based men’s and women’s clothing store offering a thoughtfully curated selection of distinctive apparel and accessories. Our collections reflect a commitment to quality, craftsmanship, and individuality—shaped through close relationships with designers and artisans from around the world.

The administrative assistant supports the operational backbone of the business, working in close partnership with the two highest directors of the company to ensure a seamless flow across administrative, accounting, and receiving areas. Responsibilities include assisting with basic bookkeeping and QuickBooks Online tasks, supporting inventory intake and order entry, and serving as a liaison between accounting and receiving—while providing administrative and problem-solving support across day-to-day operations.

Responsibilities

• Assist with administrative operations across the business, including basic bookkeeping, receiving, and general admin tasks as assigned by the store and operations directors.
• Serve as a liaison between accounting and receiving, ensuring clear communication and smooth workflow between both functions.
• Assist with light bookkeeping tasks, including data entry and preparing materials for the bookkeeper to finalize and reconcile. Utilize QuickBooks Online for these bookkeeping tasks.
• Support inventory intake and receiving, including entering orders and periodically assisting with ticketing and processing merchandise.
• Provide general administrative support to the two highest directors of the company, including reporting, file management, and problem-solving across day-to-day operational needs.

Qualifications

• Proven experience in an operations, administrative, or bookkeeping role, ideally within a retail or small business environment
• Working knowledge of QuickBooks Online or comparable accounting software
• Familiarity with retail POS systems such as Lightspeed (or similar platforms), with the ability to learn and adapt quickly
• Strong organizational skills with a high level of accuracy and attention to detail
• A systems-oriented mindset, with the ability to manage multiple workflows and priorities simultaneously
• Clear, professional communication style and a high level of discretion
• Must be based locally with the ability to commute to Falmouth, MA; this is an in-person role with no remote option

Pay: $25.00 - $35.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Location:

• Falmouth, MA 02540 (Preferred)

Work Location: In person