Administrative Assistant

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• You will be the front desk face of the company
• Answer phones; copy, scan, fax and file documents; greet and direct visitors; maintain professional appearance and cleanliness of the office
• Provide office support for Regional Manager, Sales and Operations
• Assist Operations Manager with scheduling technicians. Call clients to coordinate start times
• Order and pick up parts from distributors when necessary
• Prepare and submit RMAs
• Receive parts in accounting software and close out POs
• Set up jobs in warehouse. This involves staging and may involve heavy lifting

Accounting:

• Assist in maintaining accounting functions including accounts receivable, accounts payable, and assist with job costing
• Open work orders and assemble billing statements to submit to accounting when work order is complete
• Maintain accounting records and compile reports from the database/server
• Invoice customers

Education and Experience: Minimum requirements:

• Candidate must have 2+ years of construction office experience.

Required Skills:

• Proficiency with using Microsoft Office, Adobe PDF
• Ability to manage multiple programs simultaneously
• Strong written and oral presentation skills
• Excellent organization skills
• Proven ability to work both collaboratively and autonomously

Desired Skills:

• Proficiency with using SAGE Contractor 100 data program & D-Tools

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person