Administrative Assistant

Job Title: Administrative Assistant

Duration : 5 plus months

Work Location: Irvine, CA (Hybrid)

Working Hours: PST (9:00 AM – 5:00 PM)

Pay Rate: $20- 22/hr on W2

Job Summary

This is what you'll do:

Key Responsibilities

Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management

• Maintain electronic systems for various licenses
• Perform data entry and scan documents
• Assist in resolving administrative issues with internal business partners and/or external licensing agencies
• Prepare and modify documents including correspondence, reports, and emails
• Complete and submit administrative forms associated with license applications, such as check requests and vendor-related forms
• Complete simple new licensing and renewal applications

Required Qualifications

Bachelor’s Degree

• Proficiency in Google Workplace, Email, and Internet tools
• Strong communication skills (verbal and written)
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple tasks and meet deadlines under pressure
• Strong attention to detail
• Ability to handle sensitive information with a high degree of integrity and confidentiality

Preferred Qualifications

Experience directly related to licensing

• Experience working for a direct sales vehicle manufacturer or within a highly regulated industry

Technical Skills

Must Have

• Proficient with Google Workspace ( Gmail, Sheets, Docs, etc. )

Nice to Have

• Experience directly related to licensing , preferably working for a direct sales vehicle manufacturer or within a highly regulated industry
• Proficient with Confluence
• Proficient with Smartsheet