Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily office operations. The ideal candidate will be proactive, efficient, and capable of handling multiple tasks while maintaining a high level of professionalism.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Answer and direct phone calls and emails
• Prepare reports, presentations, and correspondence
• Maintain filing systems and office records
• Assist with data entry and basic bookkeeping tasks
• Order office supplies and manage inventory
• Support team members with administrative tasks as needed

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Proven experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle sensitive information with confidentiality

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for seamless document creation and collaboration.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills—bilingual abilities (English and Spanish) are a plus
• Demonstrated clerical experience with data entry, filing, proofreading, and calendar management.
• Exceptional time management skills to handle multiple responsibilities efficiently while maintaining attention to detail.
• Customer service expertise combined with professional phone etiquette to foster positive interactions.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: Hybrid remote in Miami, FL 33134