Administrative Assistant

Administrative Assistant: Transportation Department / Insurance Defense Group

Our legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 120+ attorneys, who have accumulated experience and problem-solving skills over decades of practice.

We are a vibrant, busy, and growing full-service law firm seeking an Administrative Assistant to support our Transportation Department / Insurance Defense Group in Brooklyn. The ideal candidate will have 2–4 years of administrative experience, preferably in a law firm or professional office environment.

Key Responsibilities

• Provide administrative support to attorneys and paralegals within the Transportation Department.
• Maintain and organize case files, documents, and correspondence.
• Assist with scheduling meetings, depositions, and internal department calendars.
• Prepare, edit, and format correspondence, reports, and legal documents.
• Coordinate document distribution and ensure proper filing within the firm’s case management system.
• Communicate with clients, insurance carriers, and internal staff as needed.
• Monitor deadlines and assist with administrative follow-ups related to active matters.
• Perform general office support tasks and assist with special projects as assigned.

Qualifications

• 2–4 years of administrative experience, preferably in a legal or professional services environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and general office systems.
• Strong attention to detail and ability to work in a fast-paced environment.
• Professional demeanor and ability to work collaboratively with attorneys and staff.

Benefits: Medical, Dental, 401K

Salary Range: $55,000 – $65,000

Location: Brooklyn, NY (On-site)