Department Coordinator

Company Description:

Naseej is a leading technology company committed to harnessing the power of digital transformation in learning & knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech & Digital transformation. Naseej website: https://www.naseej.com/

Job Summary:

The Coordinator – Medad Department is responsible for providing administrative and secretarial support to ensure the smooth day-to-day operations of the department. The role focuses on managing communications, coordinating schedules, organizing documentation, and supporting operational activities to enhance team efficiency and collaboration.

Key Responsibilities:

• Act as the first point of contact for the department, managing internal and external communications professionally.

• Coordinate calendars, meetings, appointments, and conference calls for the department team.

• Prepare meeting agendas, record detailed minutes, and distribute them to relevant stakeholders.

• Maintain organized departmental records, files, and documentation systems.

• Coordinate with cross-functional teams to support departmental initiatives and activities.

• Assist in monitoring departmental KPIs and prepare periodic progress and performance reports.

• Manage travel arrangements including booking flights, accommodations, and transportation when required.

• Draft, format, and proofread emails, letters, reports, and presentations.

• Handle incoming and outgoing correspondence while prioritizing tasks based on urgency.

• Support department budget tracking and expense documentation.

Requirements:

• Bachelor’s degree in IT, Business Administration, Management, or a related field (preferred).

• Proven experience in an administrative, coordination, or secretarial role, preferably in a product or technology environment.

• Strong organizational and time-management skills with high attention to detail.

• Excellent communication skills in both Arabic and English (written and spoken).

• Proficiency in Microsoft Office Suite and common office productivity tools.

• Ability to manage confidential information with professionalism and discretion.

• Strong interpersonal skills and ability to work effectively with cross-functional teams.

• Flexible and adaptable to changing priorities and operational needs.