Administrative Assistant

About Our Company

Adaptive Home Health is a privately owned Home Health Agency delivering high-acuity, patient-centered care throughout Texas. Our clinicians are backed by an experienced and passionate clinical and operational support team — so they can focus on what matters most: providing exceptional care. We offer region-leading compensation, travel bonuses, and mileage reimbursement. Come join a multidisciplinary team where your skills are valued, and your impact is felt every single day!

About the Role

We are looking for a highly organized, polished, and proactive Administrative Assistant to serve as the operational backbone of our Richardson headquarters. This role is the connective tissue of our office — keeping supplies stocked, meetings running smoothly, new hires set up for success, and executive guests welcomed with care. If you thrive on anticipating needs before they arise and take pride in making an office feel effortless, this role was built for you.

Responsibilities

• Manage and restock all office supplies and HQ snacks, maintaining par levels and vendor relationships

• Own the conference room booking system, resolve scheduling conflicts, and ensure rooms are set up and ready ahead of every meeting

• Coordinate all meeting and event logistics including A/V setup, printed materials, and catering — from daily team lunches to large-scale executive events

• Prepare orientation kits for each new hire class in coordination with HR, IT, and facilities to ensure a seamless first-day experience

• Keep onboarding materials current, branded, and ready ahead of every hire cycle

• Serve as the primary point of contact for executive visitors and VIP guests — manage arrival logistics, escort visitors, and deliver a polished, professional experience from arrival to departure

• Anticipate day-to-day office needs and address them proactively before they become issues

• Support cross-functional teams with administrative tasks as needed

Qualifications

• 2+ years of administrative, office coordination, or operations support experience

• Exceptional organizational skills and a high standard for attention to detail

• Polished, professional presence with strong verbal and written communication skills

• Demonstrated experience coordinating events, meetings, or office logistics

• Proficiency in Microsoft Office Suite and/or Google Workspace

• Ability to manage multiple competing priorities in a fast-paced environment

• Discretion and composure when working alongside or supporting senior leadership

Preferred

• Experience supporting executive-level or C-suite staff

• Familiarity with conference room management or workplace tools (e.g., Robin, Envoy, or similar)

• Background in onboarding coordination or HR support functions

• Experience managing vendor relationships (catering, supplies, facilities)

What We Offer

• Competitive salary: $42,000 – $52,000 based on experience

• 401k, Health, dental, and vision insurance

• PTO and paid holidays

Location

On-site, full-time — Richardson, TX headquarters. This role is an in-person presence Monday through Friday and is not eligible for remote work.