Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Looking for an Accounting background and able to jump right in with QuickBooks and Collections. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills and grow within a vibrant organization committed to excellence.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems, handle incoming calls, and route messages promptly.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Schedule appointments, coordinate calendar management, and assist with meeting preparations.
• Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office equipment.
• Provide customer service support by addressing inquiries efficiently and professionally.
• Assist with clerical tasks including typing correspondence, managing Google Workspace documents, and supporting data entry projects.

Qualifications

• Proven experience in office administration or clerical roles, with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent computer literacy and familiarity with office management software such as QuickBooks.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Strong phone etiquette skills with experience managing multi-line phone systems.
• Demonstrated ability to multitask efficiently while maintaining attention to detail.
• Previous experience in customer service or support roles is highly desirable.
• Knowledge of medical or dental receptionist duties is a bonus but not required; relevant personal assistant experience is also valued. Join us in this exciting role where your proactive attitude and organizational expertise will make a real difference! We value energetic professionals eager to contribute their skills in a fast-paced environment while supporting our mission of delivering outstanding service every day.

Pay: $18.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Referral program
• Vision insurance

Work Location: In person