Administrative Assistant

JOB
Department History Overview: Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.Vision: To better the lives of children and adults in Harris County.Brief Description Overview: Under the supervision of the Permanency Manager, this position is responsible for coordinating and scheduling Permanency Conference (PC) meetings, preparing and documenting meeting notes, and ensuring timely notification to all required participants. Additionally, the role includes attending Family Group Conference (FGC) meetings and accurately documenting proceedings in compliance with applicable policies, procedures, and legal requirements.Duties & Responsibilities: Request and review DFPS Notification Sheets to identify all required participants for each Permanency Conference meeting. Notify all identified parties of the meeting type, date, and time via email and/or mail.Attend Permanency Conference (PC) and Family Group Conference (FGC) meetings; accurately document meeting discussions and outcomes on DFPS Permanency Conference and Family Group Conference forms and distribute completed forms to the Department of Family and Protective Services (DFPS).Track and review cases scheduled for Permanency Conference meetings to ensure all meetings are conducted in accordance with DFPS compliance standards and contractual timelines.Coordinate and develop daily schedules for Permanency Conference meetings in collaboration with DFPS-designated program staff.Maintain and compile statistical data to document program activities in both Harris County and state databases, ensuring accurate reporting and compliance with program requirements.Complete the Permanency Conference Checklist to document reasons when a meeting does not occur, including cases where a child has been placed in an intended permanent placement, and DFPS determines a meeting is not required.Offer in-person meeting options to families and prepare meeting spaces for in-person Permanency Conference meetings when requested. Travel to remote locations to support in-person Permanency Conferences and Family Group Conferences.Schedule meetings through Microsoft Teams and provide notifications and meeting access information to participants via mail or email.Compile monthly statistical reports and collect service authorizations for all Permanency Conference meetings to ensure accurate program documentation and billing compliance.Harris County is an Equal Opportunity Employerhttps://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspxIf you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

EXAMPLE OF DUTIES
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 85% with a typing speed of 35 wpm and 85% accuracy.https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test Please see testing instructions in the General Information section below.Education: High school diploma or its equivalent from an accredited college or universityExperience: Minimum two (2) years’ full time paid work experience as an administrative assistant.Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.Candidates must complete a clerical skills test and achieve a minimum typing speed of 85% aptitude, 35 WPM with at least 85% accuracyLicensure: Reliable transportation with a valid Texas driver’s license and auto liability insurance.Knowledge, Skills & Abilities: Follows written and oral instructions.Possesses excellent organizational skills.Must be detailed oriented and self-motivated.Must interact with all levels of staff.Have excellent oral and written communication skills.Problem solve and demonstrate critical thinking skills.Works with limited supervision and independently in a fast-paced environment.Maintains confidentiality.Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds.Skill in establishing and maintaining effective working relationships.Exercise flexibility, tact, and diplomacyNOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

SUPPLEMENTAL INFORMATION
Register Online for the HRT Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test Click the above link to the HRRM Clerical Skills Test registration pageClick on "Apply" to submit your request for testingYou will receive a test invitation and instructions via e-mail within 48 hoursYou will have no more than 5 calendar days to access and complete testingYour score will be automatically uploaded to your applicationThe test may be taken once every 30 daysMost recent test scores are retained for up to 6 monthsPosition Type, and Typical Hours of Work: Full-time | Grant FundedMonday -- Friday | 8:00 a.m. -- 5:00 p.m.Salary: $41,600.00--$49,753.60 (Annually)Based on 26 Pay PeriodsPlus, Mileage ReimbursementWork Location: 2525 Murworth Drive, Houston, Texas 77054Employment is contingent upon passing a background check and drug screen.Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.