Administrative Assistant

Administrative Assistant

Location: New York, NY | Full-Time

Overview

Seeking a highly organized Administrative Assistant to support senior leadership within a fast-paced, client-facing environment. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities.

Key Responsibilities

• Manage executive calendars, scheduling meetings, calls, and appointments
• Coordinate domestic and international travel (flights, hotels, itineraries)
• Handle correspondence, emails, and follow-ups on behalf of leadership
• Prepare meeting materials, agendas, and documentation
• Track expenses and process reimbursements
• Support office operations, vendor coordination, and general administration
• Assist with event planning and internal/external meetings

Qualifications

• 2+ years of Executive Assistant or Administrative Assistant experience
• Experience in financial services, wealth management, or professional services preferred
• Strong skills in calendar management, travel coordination, and expense reporting
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Excellent communication, organization, and time management skills
• Ability to handle confidential information with discretion
• Proactive, detail-oriented, and able to multitask in a fast-paced environment