Administrative Assistant

Description:

Join Us in Transforming Healthcare Education

At Joyce University, your work is more than a job — it’s a chance to shape the future of healthcare.

We believe every student can, should, and will succeed. In this role, you’ll play a vital part in bringing that belief to life—supporting the academic leadership team and helping create a seamless, student-centered experience behind the scenes.

If you’re highly organized, service-driven, and thrive in a fast-paced academic environment, this is where your skills meet purpose.

What You’ll Do

You’ll serve as a key partner to the Provost/Chief Academic Officer and Academic Affairs teams—keeping operations running smoothly, communication flowing, and priorities on track.

In this role, you will:

• Support reporting and data tracking to inform academic decision-making
• Facilitate clear, timely communication with students, faculty, and staff
• Maintain accurate electronic records (employee files, syllabi, student forms, meeting minutes, and more)
• Record and manage minutes for academic and committee meetings
• Assist with onboarding new team members
• Prepare financial request forms and administrative reports
• Conduct research and gather external data (statistics, costs, trends)
• Coordinate academic meetings, including:
• Agenda development with presenters
• Calendar invitations and logistics
• Virtual meeting hosting (Zoom facilitation, screen sharing)
• Post-meeting summaries and recordings
• Support academic committees by managing agendas, documentation, and follow-ups
• Assist with program orientation and fieldwork documentation
• Help organize continuing education events and faculty meetings
• Maintain inventory and coordinate correspondence (including guest speakers)
• Support updates to academic catalogs, handbooks, and exam schedules
• Contribute to special projects and initiatives across Academic Affairs

Who You Are

You’re a detail-oriented professional who thrives on organization, collaboration, and helping others succeed. You bring both structure and a service mindset to everything you do.

You’ll thrive in this role if you:

• Lead with empathy, professionalism, and a people-first mindset
• Communicate clearly and effectively—both written and verbal
• Take ownership of your work and follow through with precision
• Enjoy working behind the scenes to support big-picture outcomes
• Are adaptable, proactive, and solutions-oriented
• Build strong relationships across teams and stakeholders
• Continuously look for ways to improve processes and efficiency

Why You’ll Love It Here

We know that when our people feel supported, they do their best work—and that directly impacts our students.

That’s why we offer a comprehensive benefits package designed to support your well-being, growth, and balance:

• Generous self-directed PTO policy
• Paid holidays
• 401(k) with employer match
• Medical, dental, and vision insurance
• Fully paid short-term disability
• Long-term disability coverage
• Dedicated professional development opportunities
• World-class continuing education assistance

Requirements:

What You Bring

• Associate’s degree required (Bachelor’s preferred)
• 2–3 years of administrative support experience (academic setting preferred)
• Experience with Outlook (email and calendaring); Campus Nexxus is a plus
• Strong organizational, analytical, and multitasking skills
• Proficiency in managing confidential information with integrity

Our Culture

At Joyce University, we lead with purpose, integrity, and care. We’re committed to creating a workplace where people feel valued, supported, and inspired to grow.

Here, your work matters. Your contributions are seen. And your impact helps shape the future of healthcare—one student at a time.

Ready to make an impact? Apply today and be part of something meaningful.