Administrative Assistant

Overview

The Tamworth Police Department is seeking a dependable, highly organized professional to serve as a Administrative Assistant working directly for the Chief of Police. This position is critical to the daily operations, records management, and administrative coordination of the department.

The ideal candidate is detail-oriented, comfortable working with confidential information, able to work independently, and experienced with modern office systems and police records software.

Position Summary

Performs a variety of clerical and administrative tasks in support of the Chief of Police, exercising independent judgment in prioritizing work and selecting appropriate actions within established procedures and guidelines.

Essential Duties & Responsibilities

• Coordinate daily administrative functions of the Police Department
• Maintain case number files, central name files, arrest field cards, and permanent records
• Prepare required Federal and State statistical reporting (NIBRS)
• Receive and route incoming phone calls and public inquiries
• Maintain files and correspondence for the Chief of Police (excluding confidential files)
• Maintain current records of names, addresses, and contact information
• Assist with coordinating, record keeping, and billing for third-party police details
• Maintain accounts payable and receivable records
• Prepare copies of police reports for insurance companies
• Enter and file court dispositions
• Prepare Pistol Permit Licenses for applicants
• Coordinate office supply purchases and general office needs
• Serve as the department’s TAC (Terminal Agency Coordinator) for CJIS compliance

Required Skills & Knowledge

Applicants must demonstrate proficiency or working knowledge in:

• Microsoft Office Applications
• Strong general computer skills
• IMC / RMS Police Records System
• NIBRS reporting
• NCIC
• CJIS
• SPOTS

Minimum Qualifications

• Associate degree in administration, management, or related field OR
• Three (3) years of experience in a professional business/office environment
• Equivalent combinations of education, training, and experience will be considered
• Preference given to candidates with prior law enforcement, records, or municipal office experience
• Must be able to pass a background investigation, including no history of conduct that would indicate poor judgment or moral turpitude

Knowledge, Skills & Abilities

• Knowledge of modern office procedures, computerized systems, and basic accounting
• Ability to handle confidential and sensitive information with discretion
• Strong communication and interpersonal skills
• Exceptional attention to detail and accuracy
• Ability to work independently, prioritize tasks, and follow written and oral instructions
• Ability to compose correspondence, maintain organized records, and respond to inquiries professionally

Licensing / Certification Requirements

(Training provided if necessary)

• SPOTS Certification
• CJIS Certification
• TAC Certification

Work Environment & Physical Requirements

Work is performed primarily in an office setting. Duties require sitting, standing, walking, reaching, and occasional lifting of up to 25 pounds.

Email Resume to: Chief Dana Littlefield at dana.littlefield@tamworthnhpd.gov

Pay: $25.00 - $30.00 per hour

Benefits:

• Paid time off

Work Location: In person