Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to our drivers and helpers. Your energy, attention to detail, and proactive approach will help create a productive and welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a vibrant workplace.

Responsibilities

• Serve as the first point of contact at the transportation department
• , greeting visitors and directing them appropriately with professionalism and warmth
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
• Maintain organized filing systems, handle data entry tasks, and ensure accurate record keeping using tools like Microsoft Office and Google Workspace
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff members
• Support office management duties including supply inventory, order processing, and basic bookkeeping using QuickBooks or similar software
• Provide excellent customer service by addressing inquiries promptly and supporting client or patient needs in a courteous manner
• Perform clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional phone etiquette skills with experience handling multi-line phone systems and customer support calls
• Bilingual abilities are highly valued to assist diverse clients or team members effectively
• Prior office experience or administrative experience is preferred; familiarity with office management practices is a plus
• Attention to detail for proofreading documents and data entry accuracy
• Time management skills to prioritize tasks effectively and meet deadlines
• Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized workflows

Join us in creating an energetic workplace where your organizational talents shine! This role offers a chance to grow professionally while supporting a collaborative team dedicated to excellence.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off

Work Location: In person