Administrative Assistant

Profile

2-5 years office and admin experience, Saudi National only

Educational Qualification

• Bachelor's or Master's degree in Business Administration or equivalent.

Key Responsibilities

• Managing the local office facilities. Purchasing the office and kitchen supplies.
• Ensure updating all company legal certificates and license (CR, VAT, SAMA, Investment license, GOSI, wages protection, Saudization, etc.).
• Preparing letters, translating documents and acquiring signatures.
• Managing Riyadh office emails (Tax registration email and Riyadh email).
• Point of contact for our clients and for our team in other Milliman offices.
• Sort and submit all IA related compliance requirements, managing all the communication with the IA, preparing for the yearly site visits, leading the meeting and the presentation. Submitting the NOC requirements and yearly renewals.
• Managing the government portals/platforms (Regularly).
• HR duties, managing the health insurance for the local team, issuing the business visa for our team in other Milliman offices.
• Issuing the work visa and iqama for Riyadh team along with all requirements, issuing the exit re-entry, registering new employees in GOSI portal.
• Preparing the job offers and the employment letters. Processing background checks for new joiners.

Skills

• Expertise in MS Office (Excel and PowerPoint in particular).
• Good understanding and knowledge of Saudi Arabian government portals.
• Excellent interpersonal, communication, project management and presentation skills.
• Experience of working for multinational or professional services organization within the GCC & Middle East market.