Administrative Assistant

Job Title: Administrative Assistant

We are a trusted NYC-based elevator maintenance, modernization, and inspection company known for its commitment to safety, precision, and exceptional client service. As we continue to expand, we are seeking a dedicated Administrative Assistant.

Position Overview

The Administrative Assistant will support our field teams by reviewing DOB for active violations, company database and maintenance records with NYC Building Code, DOB Elevator Unit requirements, and related local regulations.

Key Responsibilities

• Visiting DOB (NYC/other Jurisdictions) to submit paperwork, make payments and pick up documents associated with our clients.
• Review maintenance and test records to ensure they meet DOB standards.
• Identify and document violations; recommend corrective actions to our sales team.
• Assist in preparing/scheduling for DOB inspections and category testing (CAT-1, CAT-5).
• Collaborate with mechanics, project managers, and clients to resolve compliance issues.
• Maintain accurate, organized compliance records and inspection logs.

Qualifications

• Experience in elevator compliance, building inspections, (NYC experience preferred).
• Strong written and verbal communication skills.
• Organized, reliable, and able to manage multiple inspections and reports.
• Valid driver’s license preferred.

Benefits

• Competitive salary with growth opportunities
• Health, dental, and vision coverage
• Paid holidays, PTO, and sick time
• Professional development and certification assistance
• Supportive team environment within a growing company

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person