Find The RightJob.
Administrative Assistant
Position Summary:
The Administrative Assistant is responsible for supporting the administrative needs of our Regional Vice Presidents of Field Operations.
The Administrative Assistant is responsible for supporting the administrative needs of our Regional Vice Presidents of Field Operations.
Responsibilities and Essential Duties:
- Support leader(s) with administrative needs
- Assist in meetings, meeting notes and overall organization
- Assist with budget planning and monthly financial projections, if needed
- Responsible for division coordination of mobile devices
- Coordinate activities and provide reports for assigned client group(s)
- Update and distribute various directories and lists on a regular basis
- Maintain calendars and appointments for management
- Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary
- Arrange events and conferences including team building events
- Make travel arrangements as needed (airline, car rentals, hotel, etc.)
- Prepare expense reports
- Process invoices
- Greet guests in a professional, friendly, and hospitable manner
- Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided
- Manage office administrative duties, as needed
- Additional administrative duties, as needed
- Order breakfast, lunch, and other meals for meetings and events as needed
- Serve as onboarding representative for new hires (excluding field craft employees)
- Provide back-up coverage for receptionist duties when the receptionist is out or on lunch break
- Maintain organized systems, files, and workflows for efficiency and accessibility
- Proactively identify and implement process improvements with a forward-thinking mindset
- Demonstrate flexibility and willingness to grow with the division and company
Education/Qualifications/Experience/Skills:
- Bachelor’s degree strongly preferred
- Minimum of two years of administrative experience or comparable experience
- Experience with a construction company preferred
- Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.)
- Experience working in Prolog and Salesforce preferred
- Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player
- Strong work ethic with a willingness to do what it takes to get the job done
- Detail oriented with the ability to recognize discrepancies
- Ability to work effectively in a team environment as well as independently
- Must thrive in a fast-paced work environment
- Demonstrated, excellent written and oral communication skills, including excellent phone etiquette
- Ability to maintain strict confidentiality at all times
- Ability to work and collaborate with a diverse group of people
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Similar jobs
Virtual Administrative Assistant
WDLG Marketing
Remote, United States
3 days ago
Receptionist- Entry-Level Position
Stern Therapy Consultants
Pomona, United States
4 days ago
Patient Care Coordinator
Rosin Eyecare
Evanston, United States
4 days ago
Mental Health Virtual Assistant - US ONLY
Therapy Practice Solutions
Remote, United States
4 days ago
Marketing Assistant
Lawry's Restaurants Inc.
Beverly Hills, United States
4 days ago
Legal Assistant
Federal Defender Services of Wisconsin Inc
Milwaukee, United States
4 days ago
Bilingual Administrative Assistant (English/Korean) (Remote)
Special Education Research, Advocacy & Consulting
United States
4 days ago
© 2026 Qureos. All rights reserved.