Administrative Assistant

Job Title: Administrative Assistant

Location: Remote, with occasional on-site tasks in Santa Cruz, Soquel and Aptos, CA

About Coryell Autism Center:
Coryell Autism Center prepares autistic adults to lead meaningful and independent lives in Santa Cruz County. As a nonprofit organization, we serve a small caseload of adults receiving support services in their home and community settings.

Job Summary:
Seeking a dependable, detail-oriented Administrative Assistant to support financial and operational activities. The role requires strong organizational skills, discretion, and the ability to communicate professionally with staff, vendors, clients, and families.

Key Responsibilities:

Financial:

• Create and send client invoices, post client payments.
• Monitor accounts receivable and follow up on past-due invoices.
• Maintain accurate AR records and prepare monthly reports.
• Prepare and manage employee expense reimbursements.
• Processing credit card purchases, keeping digital receipts and reconciliation of monthly credit cards.

Operations:

• Assist with bi-monthly payroll processing.
• Maintain employee records and support documentation.
• Manage data entry, filing systems, and recordkeeping to ensure accuracy and accessibility.
• Receive, sort, and process incoming mail (PO box mail)
• Manage workflows, spot-check tasks, and ensure timely execution of projects
• Schedule client meetings and arrange transportation as needed.
• Establish and maintain complete and accurate filing systems as needed. This will include, but not be limited to attendance records/ transfers, expense reports, client requests, vendor/ contract information, projects, budgets, schedules, etc.
• Professionally respond to client and family inquiries; liaise with service providers.
• Provide general administrative support to staff as required.

Qualifications:

• 1–2 years supporting a team or experience as an office administrator/assistant.
• Proficient with Microsoft Office (Teams, Word, Excel, Outlook).
• Strong organizational, time-management, and prioritization skills.
• Excellent attention to detail and problem-solving ability.
• Clear written and verbal communication skills.
• Able to work both collaboratively and independently
• Flexible and adaptable to changing priorities
• Reliable commitment to meeting deadlines and producing quality work.

Job Type: Part-time

Pay: $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Tuition reimbursement

Ability to Commute:

• Santa Cruz, CA 95060 (Required)

Ability to Relocate:

• Santa Cruz, CA 95060: Relocate before starting work (Required)

Work Location: Hybrid remote in Santa Cruz, CA 95060