Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills, ensuring smooth administrative processes across various departments. If you thrive in a fast-paced environment and are eager to contribute to a collaborative team, this position is perfect for you!

Duties

• Manage front desk responsibilities, including greeting visitors and directing them appropriately
• Operate multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software
• Handle filing, document proofreading, and organize office supplies to ensure an efficient workspace
• Assist with payroll processing
• Data entry into Openticket / OpenInvoice
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and executives
• Support office management tasks such as bookkeeping, invoice processing, and basic bookkeeping duties
• Provide clerical support including typing correspondence, preparing reports, and managing incoming/outgoing mail

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or similar accounting software is preferred
• Experience with Openticket and OpenInvoice
• Excellent communication skills in both English and bilingual capabilities are a plus
• Demonstrated ability to handle multi-line phone systems and maintain professional phone etiquette
• Strong computer literacy with the ability to perform data entry, filing, proofreading, and general clerical tasks efficiently
• Bilingual
• Excellent multitasking skills
• Exceptional time management skills with the ability to prioritize tasks effectively

Join us in creating a vibrant office environment where your organizational talents make a real difference! This paid position offers valuable experience in office management while supporting our mission to deliver outstanding administrative support. We welcome motivated individuals eager to grow their career in a supportive setting!

Pay: $20.00 - $22.00 per hour

Work Location: In person