Administrative Assistant

You Can Change the Life of One to Care for the Lives of Many!

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Administrative Assistant position today!

Click here to learn more about Galen!

Position Goal: To provide general administrative and clerical support to Admissions Department, involving all aspects of recruitment and placement assistance as needed. Assisting Admissions in reaching quarterly enrollment goals, as well as institutional 90% placement goal.

Position Responsibilities:

• Enter lead information into Recruit.
• Assist in scheduling prospective students to meet with Admission Representatives, making follow-up calls as needed.
• Schedule applicants for PAX testing, making follow-up and reminder calls, proctoring if needed.
• Completing prospective student files and entering information into Recruit. Making follow-up and reminder calls regarding file completion.
• Assist in completing and preparing student files for Admissions Committee.
• Provide campus tours as needed.
• Assist with updating and maintaining student placement records, including contacting graduates to obtain employment information.
• Assist with coordinating and hosting Career Fairs as well as any other placement activities.
• Clerical functions as needed by Admissions staff.
• Participate as a team member of all campus departments in support of Galen values and efficient departmental functioning.
• Maintain positive work environment to supports quality programming in the achievement of program outcomes.
• Other duties as assigned.

Position Requirements:

Education: Associate degree in business management or related field, preferred.

Experience: Minimum of two years’ experience in business or education environment.

Special Qualifications: Ability to secure state required agent licensing, as needed. Computer proficient with Microsoft Word, Excel, and PowerPoint. Recruit experience helpful. Able to maintain a customer-friendly demeanor. Able to work flexible hours, including weekends and evenings, as needed.

Physical/Mental Demands & Work Environment: Must be able to sit at a desk for eight (8) hours at a time.

Degree of Supervision: Minimal.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:

Administrative Assistant

Galen College of Nursing