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Administrative Assistant
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.
Our commitment to our employees is reflected by our actions:
- Safety is Priority One – and our record shows it
- Competitive Pay
- Company 401K plan with Employer Contribution Match
- Company Paid Time Off
- Company Paid Life Insurance
- Choice of Medical Coverage including Prescription and Short Term Disability Plans
- Choice of Dental and Vision Coverage
- Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
- Auto and Home Insurance Discount Programs
We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role is essential in maintaining smooth communication and workflow between office staff, field technicians, vendors, and subcontractors.
The ideal candidate is organized, dependable, and thrives in a fast-paced environment.
Responsibilities
Administrative Support
- Handle incoming/outgoing mail and packages
- Maintain organized filing systems (electronic and paper)
- Perform clerical tasks: filing, scanning, copying, data entry
- Manage office supplies and inventory
Scheduling & Dispatch
- Coordinate warranty dispatch and production scheduling
- Assist with scheduling field personnel and managing calendars
Accounting Support (AP/AR)
- Assist with Accounts Payable (invoice processing, vendor communication)
- Support Accounts Receivable (invoicing, payment tracking, follow-ups)
- Maintain accurate financial records and data entry
Document Management
- Prepare reports, spreadsheets, and correspondence using Microsoft Office
- Maintain and organize electronic records
Team Support
- Provide support to office and field staff
- Coordinate travel arrangements as needed
- Communicate with vendors and subcontractors
- Assist with ordering materials and supplies
Qualifications
Required:
- 1+ year of administrative or receptionist experience
- Experience with scheduling/dispatch coordination
- Basic experience with AP/AR processes
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organization and attention to detail
- Ability to multitask and meet deadlines
- Excellent communication skills
Preferred:
- Bilingual (English/Spanish)
- Experience in construction or skilled trades
- Experience with Microsoft Dynamics
Work Environment
- Office-based role with frequent interaction with field teams
- Fast-paced, team-oriented environment
Physical Requirements
- Ability to sit, stand, and walk for extended periods
- Ability to perform repetitive tasks (typing, filing)
- Ability to lift up to 15 lbs occasionally
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