Administrative Assistant

Position Overview
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and can manage multiple priorities with ease.

Key Responsibilities

• Provide general administrative support including scheduling, email management, and data entry
• Answer and direct phone calls; handle correspondence professionally
• Maintain and organize files, records, and documents (digital and physical)
• Assist with invoicing, basic bookkeeping, and expense tracking
• Coordinate meetings, prepare agendas, and take notes as needed
• Support team members with project-based tasks and follow-ups
• Order office supplies and manage vendor relationships
• Ensure smooth day-to-day office operations

Qualifications

• Proven administrative or office support experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to handle confidential information with discretion
• Self-starter with a positive, can-do attitude

Schedule

• Part-time (approximately 15–25 hours per week; flexible based on needs)

Pay: From $18.00 per hour

Work Location: Hybrid remote in Philadelphia, PA 19125