Administrative Assistant

Job Overview:

Oak Interiors is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. This role is flexible, allowing for either remote or in-person work depending on the contractor's needs. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.

Key Responsibilities:

• Inbound Call Management: Answer and manage incoming calls, providing professional and courteous customer service.
• Production Scheduling: Coordinate and maintain project schedules to ensure timely execution of tasks.
• Payroll Organization: Assist in processing payroll, ensuring accuracy and meeting deadlines.
• Recruitment Assistance: Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.
• Email and Communication Management: Manage the contractor's email inbox, respond to inquiries, and relay critical information to the team.
• Client Communication: Act as a liaison between clients and project managers, ensuring clear and effective communication.
• Outbound Calls: Schedule estimates and follow up with potential clients to secure new business.
• Expense Tracking: Monitor and document project expenses to support financial management.
• CRM Management: Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.
• General Office/Administrative Tasks: Handle various administrative duties as needed to support the contractor's business operations.

Qualifications:

• Experience: At least 1 year in an administrative role, preferably within the construction or contracting industry.
• Technical Skills: Proficient in Google Drive, Spreadsheets, and CRM software.
• Customer Service: Strong ability to manage client interactions with professionalism and efficiency.
• Adaptability: Quick to adapt to changes in tasks and priorities in a dynamic work environment.
• Coachability: Eager to learn new skills and grow with the company.
• Reliability: Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.
• Organization: Meticulous and organized, with exceptional attention to detail.
• Communication: Excellent verbal and written communication skills.
• Remote Work Requirements: For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls.
• Preferred Experience: Previous experience working with a painting company and familiarity with DripJobs CRM is a strong asset.

Why Join Oak Interiors?

• Flexible Work Environment: Customize your work setup to fit your lifestyle, whether remote or in-person.
• Growth Opportunities: Be part of a growing company with opportunities for career development.
• Impactful Role: Your work will directly contribute to the success and efficiency of our contracting operations.
• Supportive Team: Join a team that values your input and fosters a collaborative work culture.

Schedule & Location

• Location: Remote
• Schedule: TBD

Compensation

• $15/hour
• No additional benefits currently offered

How to Apply

Apply on Indeed. You can also call us at [phone] or email [email].

Equal Opportunity Statement

Oak Interiors is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences.

Pay: From $15.00 per hour

Work Location: Remote