Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and ensure a professional environment. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to manage a variety of administrative tasks with precision and energy. Your contributions will help foster a smooth-running office where teamwork and excellence thrive.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems, handle incoming calls, and provide excellent customer service with proper phone etiquette
• Perform data entry, maintain accurate filing systems, and ensure all documents are properly organized and accessible
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and communication tasks
• Support office management activities including calendar management, scheduling appointments, and coordinating meetings
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide clerical support such as proofreading documents, managing correspondence, and supporting customer support efforts

Experience

• Proven office experience or administrative experience demonstrating strong organizational skills and multitasking ability
• Familiarity with office management procedures including filing, data entry, and record keeping
• Proficiency in computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience handling multi-line phone systems and practicing professional phone etiquette
• Bilingual skills are highly desirable to serve diverse client needs effectively
• Previous roles as a dental or medical receptionist or personal assistant will be considered advantageous
• Demonstrated ability to manage calendars efficiently, prioritize tasks effectively, and support team members with excellent time management skills

Pay: $17.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Newark, NJ 07105