Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your energetic approach will help ensure our office runs smoothly, allowing our team to focus on delivering outstanding results. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced environment.

Duties

• Operate multi-line phone systems, directing calls efficiently and courteously
• Maintain organized filing systems, both physical and digital, ensuring quick access to important documents
• Perform data entry tasks using Google Workspace applications with accuracy and speed
• Assist with bookkeeping tasks using QuickBooks,and other software including invoicing and expense tracking
• Support calendar management for executives and team members, scheduling appointments and meetings effectively
• Handle clerical duties such as proofreading correspondence, preparing reports, and managing mail distribution
• Provide exceptional customer support by addressing inquiries promptly and professionally
• Coordinate office supplies inventory and place orders to ensure smooth daily operations
• Support office management tasks to improve workflow efficiency and team collaboration

Skills

• Proven experience with office management, clerical work, or administrative support roles
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service
• Bilingual abilities are a plus for communicating with diverse clients and team members
• Familiarity with QuickBooks for bookkeeping tasks is highly desirable
• Strong typing skills combined with attention to detail for proofreading and document preparation
• Effective time management skills to handle multiple responsibilities efficiently
• Experience as a receptionist or personal assistant is advantageous, especially in medical or dental settings
• Knowledge of office equipment operation such as fax machines, scanners, and printers

Join us as an Administrative Assistant where your energy, organization skills, and dedication will make a meaningful impact! We value proactive individuals who thrive in supporting a vibrant office environment while delivering top-notch service to clients and colleagues alike.

Pay: $17.00 - $24.00 per hour

Benefits:

• Flexible schedule

Work Location: In person