Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support the General Manager/Owner and Quality Assurance Manager. This is a newly created administrative role with a strong emphasis on math, reading comprehension, research, and accuracy .

This position is ideal for someone who enjoys working with numbers, specifications, spreadsheets, and detailed documentation. If you do not like math or working through technical information, this role will not be a good fit.

Key Responsibilities

• Provide administrative support to the General Manager/Owner and Quality Assurance Manager
• Review specifications and blueprints to extract accurate information for quotes
• Prepare and manage quotes, including calculations and data verification
• Research specifications and organize information across multiple documents
• Work with Quality Assurance documentation and records
• Maintain and update Excel spreadsheets, including formulas and multiple worksheets
• Communicate professionally with customers via phone and email
• Answer and manage a multi-line phone system
• Perform filing (electronic and physical) and document management
• Support multiple departments and assist with tasks as needed
  
  

Required Skills & Qualifications



Math & Technical Skills (Critical for Success)

• Strong math skills required
  • High school-level Algebra and Geometry
  • Ability to review specs, blueprints, and calculations accurately
• Ability to work through multiple specifications and decipher the correct information for quotes
• Exceptional attention to detail and accuracy
  
  

Communication & Language

• Fluent in English (speaking, reading, and writing required)
• Strong reading comprehension
• Strong written and verbal communication skills
• Proper grammar and professional email communication
  
  

Administrative & Computer Skills

• Highly organized with strong time-management skills
• Proficient in Microsoft Office :
  • Excel (strong emphasis): multiple spreadsheets, formulas, data organization
  • Word, Outlook, PowerPoint
• Experience or comfort working with ERP systems
• Filing and document management
• Professional customer service skills
• Multi-line phone etiquette
  
  

Ideal Candidate Traits

• Detail-oriented and dependable
• Strong sense of responsibility and good attendance
• Eager to learn and adaptable in a growing role
• Comfortable working with multiple departments
• Willing to assist where needed and handle a variety of tasks
  
  

Education & Experience

• No college degree required
• Administrative, office, or customer service experience preferred
  

Desired Skills and Experience

We are seeking a highly organized and detail-oriented Administrative Assistant to support the General Manager/Owner and Quality Assurance Manager. This is a newly created administrative role with a strong emphasis on math, reading comprehension, research, and accuracy.
This position is ideal for someone who enjoys working with numbers, specifications, spreadsheets, and detailed documentation. If you do not like math or working through technical information, this role will not be a good fit.
Key Responsibilities

Provide administrative support to the General Manager/Owner and Quality Assurance Manager
Review specifications and blueprints to extract accurate information for quotes
Prepare and manage quotes, including calculations and data verification
Research specifications and organize information across multiple documents
Work with Quality Assurance documentation and records
Maintain and update Excel spreadsheets, including formulas and multiple worksheets
Communicate professionally with customers via phone and email
Answer and manage a multi-line phone system
Perform filing (electronic and physical) and document management
Support multiple departments and assist with tasks as needed

Required Skills & Qualifications
Math & Technical Skills (Critical for Success)

Strong math skills required

High school-level Algebra and Geometry
Ability to review specs, blueprints, and calculations accurately


Ability to work through multiple specifications and decipher the correct information for quotes
Exceptional attention to detail and accuracy

Communication & Language

Fluent in English (speaking, reading, and writing required)
Strong reading comprehension
Strong written and verbal communication skills
Proper grammar and professional email communication

Administrative & Computer Skills

Highly organized with strong time-management skills
Proficient in Microsoft Office:

Excel (strong emphasis): multiple spreadsheets, formulas, data organization
Word, Outlook, PowerPoint


Experience or comfort working with ERP systems
Filing and document management
Professional customer service skills
Multi-line phone etiquette

Ideal Candidate Traits

Detail-oriented and dependable
Strong sense of responsibility and good attendance
Eager to learn and adaptable in a growing role
Comfortable working with multiple departments
Willing to assist where needed and handle a variety of tasks

Education & Experience

No college degree required
Administrative, office, or customer service experience preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.