Administrative Assistant

THE CLIENT

A fast-paced financial services firm known for its collaborative and high-performing environment. The team places a strong emphasis on professionalism, discretion, and operational excellence, with a focus on creating a seamless, polished experience for both employees and external stakeholders.

THE ROLE

Our client is seeking an Operations & Administrative Coordinator to support both the day-to-day running of the office and senior leadership. This is a blended role combining front-of-house, office operations, and executive support.

Working closely with the Office Administrator, this individual will serve as a central point of contact across the business. The ideal candidate is highly organized, proactive, and comfortable managing competing priorities in a fast-paced, “no task too small” environment.

KEY RESPONSIBILITIES

• Manage front desk operations, including greeting visitors and handling calls, mail, and deliveries
• Coordinate meeting rooms, ensuring smooth scheduling and set-up
• Maintain a polished, organized office environment, including reception and pantry upkeep
• Provide administrative support to 3–4 senior executives, including calendar management, scheduling, and communications
• Coordinate travel, expenses, and DocuSign processes
• Act as a liaison with internal teams and external stakeholders
• Support team events and collaborate closely with the Office Administrator (including backup support)
• Assist with ad hoc administrative and operational projects

THE CANDIDATE

The ideal candidate is a polished, high-EQ administrative professional who thrives in a collaborative, fast-moving environment. You are naturally proactive, detail-oriented, and take pride in creating a smooth and positive office experience.

• 2–4 years of experience in a Receptionist or Office Coordinator role
• 2+ years supporting multiple executives (4+ individuals preferred)
• Experience within private equity or alternative investments required
• Background in fast-paced financial or professional services environments preferred
• Strong communication, organization, and time management skills
• Calm under pressure with the ability to manage competing priorities
• Proactive, solutions-oriented, and highly discreet
• Team player with a positive, “no task too small” mindset
• Proficient in Microsoft Office; TriNet Expense a plus
• Bachelor’s degree preferred

COMPENSATION & BENEFITS

• Base salary: $75,000–$105,000 (dependent on experience)
• Discretionary bonus
• Comprehensive benefits

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together