Administrative Assistant

We are looking for an Administrative Assistant to support the department in Orlando, Florida. This is a Contract position with a nonprofit organization, ideal for someone who can manage day-to-day office tasks while providing reliable support to internal staff and visitors. The role requires strong organizational skills, accuracy in administrative work, and confidence handling phones, records, and general office coordination.

Responsibilities:
• Provide administrative support to the team by organizing documents, maintaining files, and assisting with routine office activities.
• Receive and direct incoming phone calls courteously, taking messages and responding to general inquiries appropriately.
• Enter and update information in internal records and databases with a high level of accuracy and attention to detail.
• Welcome visitors and assist with front-desk coverage while ensuring a courteous and well-organized office environment.
• Prepare correspondence, forms, and other materials using Microsoft Word, Excel, and Outlook.
• Coordinate daily administrative tasks such as scheduling, document handling, and general office communication.
• Operate standard office equipment, including printers, copiers, and scanners, to support departmental needs.
• Support onboarding or assignment-related screening steps, including coordination of required background checks and related documentation.
• At least 1 year of experience in an administrative, clerical, or office support role.
• Ability to manage inbound calls and handle receptionist-style responsibilities effectively.
• Strong data entry skills with a focus on accuracy, organization, and timeliness.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Comfortable using common office equipment in a fast-paced work environment.
• Clear written and verbal communication skills and strong phone etiquette.
• Ability to manage multiple tasks efficiently while maintaining attention to detail.
TalentMatch ^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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