Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly.

Responsibilities:

• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.

• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.

• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.

• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.

• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.

• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.

• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.

• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs.

This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!

• 2-3 years of administrative experience, preferably in a role that included office coordination or executive support responsibilities.

• Familiarity with supporting senior leaders, with the ability to handle sensitive information professionally and discreetly.

• Proficiency with Microsoft Office Suite and confidence in learning new tools and systems as needed.

• Strong organizational skills with the ability to manage multiple tasks efficiently in a fast-paced setting.

• Willingness to take ownership of both administrative and practical office support duties, including hands-on tasks when required.

• Excellent communication skills and a proactive, service-oriented mindset.

• Ability to work in a hybrid arrangement with regular in-office presence during the business week.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.