Administrative Assistant

Job Description:

We are seeking a highly organized and skilled Administrative Assistant to join our dynamic team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office and will play a key role in preparing essential documents such as Material Submittals and Pre-Qualification Submittals.

Key Responsibilities:

• Prepare and manage Material Submittals and Pre-Qualification Submittals in compliance with project requirements.
• Use Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint) to format, edit, and finalize documents.
• Coordinate with various departments to collect and compile necessary documentation for submittals.
• Maintain accurate records, both digital and physical, ensuring timely submission of documents.
• Perform general administrative tasks including answering phone calls, scheduling meetings, and organizing files.
• Support management with office duties and special projects as assigned.
• Assist in the preparation of reports, presentations, and other business documents.
• Handle multiple tasks simultaneously while maintaining a high level of attention to detail.

Qualifications:

• Proven experience as an Administrative Assistant, preferably in the construction or building materials industry.
• Expertise in preparing Material Submittals and Pre-Qualification Submittals is essential.
• Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and organizational skills.
• Ability to prioritize tasks, multitask effectively, and work under tight deadlines.
• Strong attention to detail and a proactive problem-solving approach.
• Bachelor’s degree or equivalent is preferred

What We Offer:

• Opportunities for professional development and career growth.
• A collaborative and supportive work environment.
• Competetive salary
• Transportation

Work Location: In person