Administrative Assistant

Administrative Assistant

📍 Cleveland, OH | Full-Time | Fully Onsite

💲 $20/hour | Temporary (Approx. 3 Months)

We are partnering with a well-established organization in Cleveland to hire an Administrative Assistant to support its Facilities Coordination Center. This is a full-time, fully onsite opportunity with an immediate need to start. This role is ideal for someone who enjoys customer interaction, stays organized in a fast-paced environment, and is willing to jump in wherever needed.

Responsibilities

• Answer and route incoming phone calls
• Provide excellent customer service and respond to facility-related inquiries
• Enter and maintain data within departmental systems
• Process billing and assist with administrative recordkeeping
• Create, update, and track work orders within the CMMS system
• Coordinate communication between staff, vendors, and customers
• Support special projects and general administrative tasks as needed

Qualifications

• Previous administrative or office support experience
• Strong Microsoft Excel skills, including creating and maintaining spreadsheets and ensuring data accuracy
• Excellent communication skills
• Strong customer service mindset with an upbeat, positive attitude
• Ability to manage multiple priorities and adapt to changing needs throughout the day
• Self-motivated with a strong work ethic and willingness to take initiative during slower periods

What We're Looking For

The ideal candidate is dependable, personable, and eager to help wherever needed. Some days are very busy, while others are slower, so we're looking for someone who can stay productive, seek out additional projects when needed, and quickly pivot when priorities change. This is a great opportunity to join a stable organization and gain valuable facilities and operations experience.