Administrative Assistant

About the Job

Russell Tobin is looking for an experienced Administrative Assistant to support senior leaders within a fast-paced financial services environment. We are seeking organized, proactive, and detail-oriented professionals who excel at executive support, calendar management, meeting coordination, travel arrangements, and day-to-day business operations.

📍 On-site | Dallas, TX

📅 6-Month Contract

💲 $28- $29/hour

Key Responsibilities:

• Provide high-level administrative support to executives and business teams

• Manage complex calendars across multiple time zones and coordinate scheduling priorities

• Organize internal and external meetings, conference calls, and video conferences

• Coordinate conference rooms, catering, guest registration, and meeting materials

• Arrange domestic and international travel, including flights, accommodations, and transportation

• Prepare and submit expense reports and process invoices accurately and timely

• Maintain records, documentation, filing, scanning, and other administrative functions

• Handle confidential business information with professionalism and discretion

• Serve as a key point of contact for scheduling communications and executive support needs

Qualifications:

• Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar administrative support role

• Strong organizational, communication, and multitasking skills

• Experience supporting executives, managers, or senior leadership teams

• Ability to prioritize competing responsibilities in a fast-paced environment

• Exceptional attention to detail and follow-through

• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Zoom

• Professional demeanor with the ability to handle sensitive and confidential information

Nice to Have:

• Experience supporting executives within financial services, banking, consulting, or corporate environments

• Familiarity with expense management platforms such as SAP Concur

• Experience coordinating international travel and executive-level meetings

What We Offer

Pride Global offers eligible employees a comprehensive benefits package, including:

• Medical, dental, and vision coverage

• Supplemental insurance (accident, critical illness, and hospital indemnity)

• 401(k) retirement savings plan

• Life and disability insurance

• Employee Assistance Program (EAP)

• Legal support services

• Auto, home, and pet insurance options

• Employee discounts with preferred vendors

If you have strong administrative support experience and are looking for an opportunity to work with a leading financial services organization, we encourage you to apply!

More about us:

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

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