Administrative Assistant

Role: Admin Asst

Status: Contract to Hire

Contract Duration: open ended

Location: 100% onsite NYC

Pay Rate - $25/hour

Schedule – Mon thru Fri, 11:30a to 7p, 30 minute break

We are looking for a Administrative Assistant to work on an open-ended contract assignment in NYC. This role will support an Executive Partner of a law firm

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Key responsibilities include

• Manage multiple calendars, schedule meetings, conferences, and handle travel arrangements, as necessary.
• Work closely and effectively with executive partner to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, and following up appropriately.
• Prepare and process expense reports.
• Proactively manage needs related to upcoming personal milestones/events (e.g., holidays, birthdays, anniversaries);
• Arrange household services as needed (e.g., scheduling repairs, managing deliveries, supervising service providers).
• Arrange complex personal travel plans (commercial/private) and compose detailed itineraries for executive partner and their immediate family members.
• Provide support of personal administrative tasks for executive partner and their immediate family members (e.g., online shopping, ordering gifts and picking up, managing returns, dry cleaning pickup, and restaurant reservations)
• Assist with in-scope ad hoc projects, as request ed.

• Qualifications & Experi ence
• Bachelor’s Degree preferred.
• Strong initiative and ownership of responsibilities – must demonstrate a proactive, Superior level of client-service orientation.
• Exceptional attention to detail.
• Team player attitude with the ability to flex based on needs of the executive partner and firm.
• Exemplary interpersonal skills and the ability to handle sensitive and confidential situations with poise, tact, and diplomacy, while consistently exercising the highest level of discretion, integrity, and trustworthiness.
• Superb written and verbal communication skills.
• Extremely organized and detail-oriented with strong commitment to accuracy.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint.