Administrative Assistant

We are seeking a highly organized, detail-oriented, and energetic Administrative Assistant to support our attorneys and contribute to the smooth operation of our Pittsburgh office. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional service to both clients and colleagues.

If you are proactive, dependable, and eager to grow your administrative and legal support skills, we would love to hear from you.

What You'll Do

As a key member of our team, you'll provide administrative, clerical, and legal support while helping maintain an efficient and professional office environment.

Administrative & Office Support

• Coordinate attorney calendars, schedule meetings, appointments, and travel arrangements
• Prepare meeting materials and assist with meeting coordination
• Manage incoming and outgoing correspondence, including mail, email, scanning, copying, and filing

Legal & Case Management Support

• Open, organize, and maintain legal files and case records
• Draft, format, proofread, and finalize legal documents, pleadings, correspondence, and reports
• Receive and transcribe legal dictation when required
• Assist attorneys with case management, matter tracking, and deadline monitoring
• Maintain document indexes and electronic records, including scanned correspondence and emails
• Compile information from multiple sources for reports, presentations, and client matters
• Serve as a collaborative resource for attorneys, paralegals, and support staff

Administrative Systems & Recordkeeping

• Perform accurate data entry and document management
• Ensure records, correspondence, and files remain organized and up to date
• Support workflow processes while maintaining strict confidentiality

What We're Looking For

Required Qualifications

• Strong organizational and time-management skills with the ability to prioritize competing responsibilities
• Exceptional attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Professional customer service and phone etiquette
• Ability to work independently while also collaborating effectively with a team
• Dependable, reliable, and proactive work ethic
• High school diploma or equivalent

Preferred Qualifications

• Experience as a legal secretary, legal assistant, administrative assistant, executive assistant, medical receptionist, or similar administrative role
• Familiarity with legal terminology, civil procedures, and document preparation
• Experience with case management, calendaring, docketing, or document management systems

Technology Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Document management systems
• Calendar management and scheduling tools
• Data entry and record management systems

Why Join Campbell Durrant?

We believe our people are our greatest asset. When you join our team, you'll gain valuable experience supporting accomplished attorneys while developing skills that can advance your professional career.

We Offer

• Comprehensive training and professional development opportunities
• Robust retirement program
• Affordable medical, dental, vision, life, short-term disability, and long-term disability benefits
• Collaborative and supportive team culture
• Opportunity to grow within a respected and established

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person